Welcome to the Submission Site

INTRODUCTION

SEA members are invited to submit workshops for the 2021 Fall Meeting to be held November 4, 2021 at the Swissotel in Chicago, Illinois. In developing workshop proposals, SEA members must review the overall theme and educational goals of the meeting for which they are submitting their workshop. The theme for the 2021 Fall Meeting is Advocacy and Education in Academic Departments. Workshops with a theme related to the overall meeting theme are more likely to be accepted; however, workshops of any educational topics will be considered if adequate space is available.

WORKSHOP SUBMISSION PROCESS

All workshop submissions must be completed in full and uploaded to the workshop review site. All workshop submissions must be received by the deadline: Wednesday, July 28, 2021. Workshop proposals submitted after the deadline or via any other method will not be considered.

Workshop submissions will be reviewed by the Meeting Chair(s) and members of the SEA Committee on Educational Meetings.

GENERAL INSTRUCTIONS FOR WORKSHOP SUBMISSION

DURATION: 90 minutes. No additional time will be provided; subsequent sessions will start immediately after the workshop allotted time as designated in the program.

MAXIMUM ATTENDANCE: Limited to 30 participants.

TEACHING AIDS: A flip chart and markers will be provided, though SEA does NOT guarantee audiovisual equipment for workshops. Facilitators may bring their own laptop computers or other equipment. Internet access is available at our meetings. (Please ask if you have any questions or specific needs to enhance your workshop – simulation for example).

ROOM SETUP: Workshop rooms will be set with four rounds of 8-10 with a head table. We cannot make any special accommodations. If your workshop requires audiovisual, there is a possibility you will be assigned the general session room. The layout of the general session room varies by venue but is generally set in rounds or classroom style.

MINIMUM NUMBER OF FACILITATORS: Three (4-5 is ideal and 6 is maximum)

EDUCATIONAL QUALITY ASSURANCE: The SEA aspires to provide the highest quality of educational offerings and the SEA Committee on Educational Meetings reviews all workshops thoroughly. The Committee pays particular attention to the experience level of the facilitators and expects at least one facilitator to have documented familiarity in workshop facilitation (see faculty information section). The SEA is keen to support junior faculty in presenting workshops and strongly encourages including more junior faculty inclusion in the team as long as a more experienced lead faculty is present to offer support and mentorship. SEA members with limited experience who lack local mentorship or support to develop their workshop ideas are invited to reach out to the various SEA Committees or Committee Chairs for advice, support, mentorship and opportunities for collaboration.

PEER COACHING

The goal for the SEA Peer Coaching Program is to promote faculty development in an informal and comfortable setting. Peer coaching is more than just a formative evaluation. Peer coaching is a confidential and constructive mentoring process that includes discussion of formative information; this information is not discussed nor shared with anyone.
 

The SEA Educational Meetings Committee may assign a peer coach to observe particular workshops and offer feedback, support and guidance to workshop facilitators. This is part of the SEA’s ongoing effort to provide faculty development and continually improve the quality of our meetings.
 

Peer coaching is encouraged and available to all workshops presenters and can be requested within this submission form. (More information on Peer Coaching).

WORKSHOP ASSESSMENT

The criteria for workshop assessment and acceptance are described below. Please remember, once accepted, your workshop has successfully gone through a rigorous peer review process and this accomplishment can be highlighted in your educator’s portfolio.

WORKSHOP DEVELOPMENT

In the development of your workshop please take the following considerations into account:

DEFINITION OF A WORKSHOP: “A workshop is a short-term educational experience that encourages active, experiential learning and uses a variety of activities to meet the needs of diverse learners.”

Opening background information in the form of lecture with or without slides should take no more than 15 minutes.

CHARACTERISTICS OF A SUCCESSFUL WORKSHOP INCLUDE:

• Active involvement
• Application of new learning 
• Behavior change as an outcome 
• Variety of learning activities 
• Interaction among participants 
• Presenter acting as a facilitator not as a teacher or instructor 
• Experiential learning experiences 
• Relevant and practical information 
• Emphasis on problem solving, skill building or development of competence

Please refer to supplemental material entitled “Designing Workshops That Promote Active Learning and Behavior Change” by Teri L. Turner, MD, MPH, MEd and General guidelines for developing and running a workshop by Melissa Davidson, MD and Bridget Marroquin, MD to assist you in planning your workshop on the SEA website. Also see an example of a completed lesson plan and, once your workshop is accepted an example of how to complete the CME matrix.