Organizer access for accepted symposia and workshops is now open.

Organizers can add confirmed invited speaker information to their sessions through May 30. Additional instructions have been provided to organizers of accepted sessions via email.

Important Dates for Organizers

March 14: Deadline for all symposia and Workshop submissions. Late submissions will not be accepted.
April 17: Organizers will be notified via email of their submission status.
April 17: Program Enhancement Fund (PEF) requests will be solicited beginning on this date. Instructions on the new PEF request process will be provided to organizers at the time of acceptance.
May 30: Deadline for organizers of accepted sessions to enter all presentation information on behalf of their speakers. Instructions will be provided at the time of acceptance.
Mid-June through Mid-July: Session agendas (i.e., presenter order, presentation durations, breaks, etc.) will be solicited from organizers.

Rules and Regulations

You do not have to be a member to submit a session proposal, however, at least one organizer on the proposal must be a current member of ESA.
New in 2025: Individuals are limited to a maximum of 2 sessions on which they are listed as an Organizer. This includes Program, Section, and Member Symposia, Workshops, and Mini Workshops.
As you contemplate your speaker line-up, keep in mind that presenters are limited to one oral presentation and one poster display presentation. This includes contributed, student competition, and invited presentations part of symposia; no exceptions.
Organizers and invited speakers of accepted sessions will be required to register for the meeting. Waived registration may not be available.
Individuals looking to submit a contributed (non-invted) 10-Minute Presentation, Poster Display, Student Presentation, Mini Workshop, or Meeting & Event should proceed to the Submission Portal.

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If you do not have ESA website/member login information, select "Login" then
“Create an Account” under Not a Member Yet?

Organizer access for accepted symposia and workshops is now open. Organizers can add confirmed invited speaker information to their sessions through May 30. Additional instructions have been provided to organizers of accepted sessions via email.

Important Dates for Organizers

Rules and Regulations

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Questions? Organizer: ESA Meetings Team -

Organizer access for accepted symposia and workshops is now open.

Organizers can add confirmed invited speaker information to their sessions through May 30. Additional instructions have been provided to organizers of accepted sessions via email.